Legal information about Oxfordshire Sport and Physical Activity's websites
Copyright in all the material on Oxfordshire Sport and Physical Activity's websites is held by the various contributing members of the Oxfordshire Sport and Physical Activity. While visitors are welcome to use this material for their own personal purposes, no material may be either published or reproduced or used in any way for any commercial purpose without the prior written consent of the copyright holder. Any unauthorised reproduction or publication of any such material will be deemed to be an infringement of copyright.
The names, images, pictures and logos identifying Oxfordshire Sport and Physical Activity, are proprietary marks of Oxfordshire Sport and Physical Activity. Copying our logos and/or any other third party logos accessed via this website is not permitted without prior approval from the relevant copyright owner.
Requests for permission to use our logo should be directed to firstname.lastname@example.org Please tell us how and why you wish to use our logo and include your contact details, name, address, telephone number, fax number and email.
While the Oxfordshire Sport and Physical Activity has tried to ensure that the contents of our websites are accurate, it gives no warranty or undertaking that any material on, or accessible through, this website is complete, up-to-date or correct. All use of and reliance on the material on our websites is at the user's own risk, as neither the Oxfordshire Sport and Physical Activity nor its contributing members will accept any liability for the accuracy of any information or material appearing on this website, or any reliance on such material. All information relating to the pricing of the availability of service is liable to change without notice.
Links to other websites
Our websites may contain links to other websites. The Oxfordshire Sport and Physical Activity is not responsible, or liable in any way, for the content of any such other websites (including their Privacy Policies). Visitors use such links entirely at their own risk.
We have no objection in principle to a third party web site creating a link to this website, provided it is useful to users, is appropriate to do so, and we have raised no objection. However, the Oxfordshire Sport and Physical Activity is not responsible in anyway for any material appearing on such third party websites, and any link from it to this website implies no endorsement of any kind of that website by the Oxfordshire Sport and Physical Activity.
The following paragraphs outline Oxfordshire Sport and Physical Activity's privacy notice and disclose the methods used to gather and disseminate information from our websites. The type and amount of information gathered depends on how the site is used. Oxfordshire Sport and Physical Activity adheres to the Data Protection Principles of the Data Protection Act.
Oxfordshire Sport and Physical Activity reserves the right to modify the information contained on our websites at any time without notice. This site and all information and materials on them are provided to you "as is" without warranty of any kind.
Normal website usage
You can visit most parts of Oxfordshire Sport and Physical Activity's websites without telling us who you are and without giving us any personal information. The only information we collect from a normal website visit is the name of your internet service provider (ISP), the web site that referred you to us, the browser and type of machine you are using, the pages you request and the date and time of those requests.
We collect this information on an aggregate basis only. For example, we track which pages are most and least popular. This information is used for internal purposes only and is not shared with third parties. We do not collect any other information without the visitor's knowledge and permission.
We use this information to improve the site. During a normal web site visit, we do not collect or store any personally identifiable information.
When we deliver services and information through our websites we want to make sure these are useful, reliable and easy to use. To make this happen, it sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
- enabling the websites to recognise your device so you don't have to give the same information multiple times during one task,
- measuring how many people are using online services so we can make sure that there is enough capacity to make them work efficiently, and look at ways we can make them easier to use.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org.
Cookies which may be set when you use our websites
Description: this Content Management System session cookie is a reference to you for the duration of your visit on the site. It enables us to secure our forms by checking that no one else is pretending to be you.
Duration: the cookie only lasts as long as your visit.
Description: when you select "Use a cookie to remember this" the site sets a cookie to remember who you are. This might be, for example, when logging in to the site.
Duration: this cookie will last for 1 year from when it is first set. After this time, or if you delete the cookie yourself, you will need to re-enter your details on your next visit.
Google Analytics Cookies - _utma, _utmb, _utmc, _utmz
- _utma: 2 years
- _utmb: 1 hour
- _utmc: until you close your browser
- _utmz: 6 months
Google has produced a browser add-on which enables you to opt out of Google Analytics across all websites: tools.google.com/dlpage/gaoptout.
YouTube Cookies - PREF, VISITOR_INFO1_LIVE, YSC
Description: these cookies are set by www.youtube.com. We use YouTube's Privacy Enhanced mode to embed video on our site which means that YouTube won't store information unless you play the video. Please refer to Google's Privacy Policies & Principles for more information.
- PREF and VISITOR_INFO1_LIVE: up to 3650 days
- YSC: expires when you close your browser
Twitter cookies - guest_id, pid
Duration: up to 2 years.
Collection of personally identifiable information
There are circumstances where Oxfordshire Sport and Physical Activity requests personally identifiable information so that we can provide you with services or get in touch with you at a later date such as with a competition or an extranet login.
In addition to this, Oxfordshire Sport and Physical Activity recognises that the special nature of its service imposes certain responsibilities in monitoring any discussions taking place on its site.
This information, such as name, postal address, e-mail address, type of request and other additional information, is collected and stored in accordance with the 1998 Data Protection Act.
The Data Protection Act 1998
The Data Protection Act 1998 set rules for processing personal information and applies to structured paper records as well as data held on computers. With the Freedom of Information Act 2000 which came into force on 1 January 2005, the provisions of the Data Protection Act 1998 will apply to all records, including those structured other than by reference to the data subject, and completely unstructured files.
Oxfordshire Sport and Physical Activity’s Use and Storage of Data
The Data Protection Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of 'good information handling'.
These principles state that data must be:
- Fairly and lawfully processed
- Processed for limited purposes
- Adequate, relevant and not excessive
- Not kept for longer than is necessary
- Processed in line with your rights
- Secure, and
- Personal data will not be transferred outside the European Economic Area unless that country provides a adequate level of protection
How does Oxfordshire Sport and Physical Activity collect data?
There are several means by which Oxfordshire Sport and Physical Activity collects personally identifiable data, for example:
- Through website registration forms
- Through course booking forms
- Acceptance for inclusion on a mailing list or database
- For research, surveys, quizzes or monitoring purposes
- By entering into email or telephone correspondence with an employee of Oxfordshire Sport and Physical Activity
What does the Oxfordshire Sport and Physical Activity use personal information for?
Our sites use forms for users to request information, products and services. Contact information from the booking form is used to send booking details and information about us to our users. Oxfordshire Sport and Physical Activity may use a third party organisation to fulfill these requests. Any such organisations will be required to sign a non-disclosure agreement.
Any page where data is collected should have an "opt-in" or "opt-out" box. If this box is not present then the website cannot use your information. Where a page is directed at children 12 or under, an additional box must be present which is the parent/guardian permission box.
Your feedback is important to us. Please let us know what we do well and what we could improve.
Email us at: email@example.com
All feedback we receive is read by one of our staff. Your email address and other details will remain private.